Job Vacancy - Administrative Assistant

Job Description

Agency                                 Embassy & Permanent Mission of Afghanistan in Geneva

Title                                       Administrative Assistant

No. of Positions                One

Vacancy End Date            03.07.2019 (Midnight Geneva, Switzerland)

Duty Station                       Geneva, Switzerland

Education                            Bachelor’s Degree

Work Experience             At least 3 years of relevant experience

Languages                           English and Dari/Pashto (candidates who also speak French are preferred)

Contract Duration            1 Year with possibility for extension

Background

The Embassy and Permanent Mission of Afghanistan to the United Nations in Geneva is leading communication and relationship between the state organs in Afghanistan and the United Nations agencies and other international organizations in Geneva. In addition, the embassy and the permanent mission serves as the main diplomatic venue for bilateral diplomatic and consular relationship between the governments of Afghanistan and Switzerland.

Given the importance of Geneva as a diplomatic hub, Ministry of Foreign Affairs of Afghanistan has deployed a permanent representative and a number of diplomats to this office. To effectively implement the planned activities, the mission is hiring two consular assistants.

Duties and Responsibilities

Under the supervision of the administrative and finance officer, the incumbent will perform the following:

  1. Support the embassy on issues of administrative and financial nature,
  2. Receive delegates from the airport and hotels and make necessary arrangements for their presence in the meeting venues,
  3. Drive staff of the embassy to meeting venues,
  4. Answer telephones and email addresses of the office and the consular section,
  5. Prepare and send letters and other correspondence from the embassy,
  6. Provide translation services to the embassy staff,
  7. Help the embassy staff in organizing meetings, events and receptions,
  8. On-duty services on Saturdays if required and as agreed by the embassy,
  9. Facilitate field visits of the staff of the embassy as required,
  10. Conduct other administrative tasks as required by the management of the embassy,

Required Skills and Experience

Education:

Bachelor’s degree in social sciences, law, communication, management or other related fields.

Language

English and Dari/Pashto (candidates who also speak French are preferred)

Experience:

3 years of relevant experience.

Progressively responsible secretarial, administrative or communication experience is required.

Experience in the usage of computers and office software packages (MS Word, Excel, etc), experience in handling of web-based management systems and social media.

Residence requirement

The applicants should either reside in Switzerland or be able to work in Switzerland without acquiring a visa.

How to Apply

To apply for this position, please send a cover letter and your resume to this email address: This email address is being protected from spambots. You need JavaScript enabled to view it.

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